ESS Administrative Assistant

Administrative Assistant (Temp to Perm)- $25/HR

Description-

Job Summary/Objective:

This position is responsible for providing administrative support within the Bucks IU Samuel Everitt School. The Administrative Assistant duties and responsibilities in this center-based school program include supporting the overall functioning and daily operations of the school building. The Administrative Assistant is the first contact person for communication for all stakeholders such as parents, school district personnel, staff, supervisors, vendors, etc.

Essential Functions:

• Greets building visitors, announces visitors to building staff, directs individuals to appropriate meeting rooms

• Communicates necessary information concerning the Bucks IU programs, services, and staff to the public

• Ensures site visitor log-in processes are followed by visitors to the building

• Maintains the directory of building staff, Bucks IU administrators, and school district administrators displayed in the lobby

• Trains other personnel for purposes of alternative coverage of duties

• Assists with mailings and clerical activities

• Manages ongoing communications with stakeholders, budgetary information, scheduling, and program effectiveness measurements

• Maintains confidential student and staff records to ensure the continued success of the individual programs, including but not limited to staff performance observations evaluations, staff schedules/calendars, student IEP documents

• Generates and processes purchase orders and staff mileage reimbursement forms

• Participates in staff training to build capacity across the special education team

• Enters and ensures accuracy of data in Bucks IU software systems, including PennData, IEPWriter, AESOP, MyLearningPlan, and SharePoint

• Maintains active staff & student records; expunges inactive records

• Creates and prepares forms and reports for staff use

• Posts vacant positions in TalentEd software

• Processes paperwork for the hire, transfer, status change, and termination of staff

• Maintains inventory of staff equipment

• Assists with school operations and safety by monitoring building entrances/exits

• Communicates scheduled IEP Meetings to staff

• Facilitates monthly safety drills, monitors and accounts for staff and students within building, contacts community law enforcement in crisis situations

Other Duties: This position description does not express, nor does it imply that the above duties are the only duties to be performed by the incumbent(s) in this position. Additional duties may be assigned by the Administrator of the department, as needed, to adapt to the changing needs of the organization.

Supervisory Responsibility: No direct supervisory responsibilities.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit and use hands. The employee is frequently required to walk; reach with hands and arms and talk or hear. The employee may be required to stand for long periods, and to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Education and Experience:

High school diploma or GED equivalent

Minimum three (3) years’ administrative experience.

Advanced computer competency in various databases, Microsoft Office, Microsoft SharePoint, and the ability to learn.

Ability to create, manage and edit spreadsheets and various reports.

Ability to work independently and within a team to accomplish goals and to problem solve.

Excellent organizational, interpersonal and time management skills.

Excellent oral and written communication skills.

PA Department of Education Form 6004: Arrest/Conviction Report and Certification – Act 24

PA State Police Criminal History Clearance – Act 34

Federal Criminal History Clearance – Act 114

Mandated Child Abuse Reporter Training – Act 126

Child Abuse Clearance – Act 151

Sexual Misconduct/Abuse Disclosure Release – Act 168

Tuberculosis Test/Physical

About ESS

As leaders in the education staffing space since 2000, ESS specializes in placing qualified staff in daily, long-term, and permanent K-12 school district positions including substitute teachers, paraprofessionals, and other school support staff. Over the last 23 years, we have innovated education staffing to provide dynamic solutions to school districts and professional opportunities to passionate educators. Our team serves over 5 million students with a pool of 92,000 substitute and permanent employees throughout 34 states. Internally, the ESS team is comprised of 650 individuals with a passion for education working together to ensure our 900 partner districts experience valuable education every day.

We provide our employees with the ability to work in school districts across the country in addition to benefits, comprehensive training, flexible work schedules, and professional development.

ESS Diversity Statement

ESS continuously works to create an environment where all its employees - regardless of race, ethnicity, religion, gender, sexuality, age or abilities - can work to the fullest of their potential in a fair and welcoming space. Believing that a diverse company is more innovative and successful, we have embraced diversity to ensure that we are empowered to make sure that “Every day counts” for our employees, the students, and the schools we serve nationwide.

ESS is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

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